GDPR & privacy
This Privacy Notice explains how personal data is processed when you visit the ACT4FOOD website or contact the project team.
1) Who we are
This website is operated for the ACT4FOOD project.
Project privacy contact:contact@act4food.eu
2) What personal data we collect
Depending on how you use the website, we may collect:
- Contact requests: name, organisation, email address, message content
- Newsletter subscriptions (if enabled): email address and any optional information you provide (such as name, organisation)
- Event registrations (if enabled): name, organisation, role, email address, attendance details
- Website usage data: technical data such as IP address, browser type, device information, and pages visited, collected through cookies or similar technologies, where applicable.
3) Why we process your data and our legal basis
We process personal data only when we have a valid legal basis under the GDPR:
To respond to enquiries submitted via the contact form or email
Legal basis: legitimate interests (handling requests and providing information)
To send newsletters and project updates when you subscribe
Legal basis: consent (you can withdraw at any time)
To organise and manage events (registrations, attendance, follow-up)
Legal basis: legitimate interests, and consent where required
To improve the website and understand how it is used (analytics)
Legal basis: legitimate interests, and consent where required for non-essential cookies
4) Cookies and similar technologies
We use cookies and similar technologies to ensure the website works properly and, if enabled, to measure performance and improve content. Where required, we ask for your consent before placing non-essential cookies. You can change your preferences at any time via [insert cookie settings link] or your browser settings.
5) Who has access to your data
Access to personal data is limited to authorised ACT4FOOD consortium members and trusted service providers (for example, website hosting or email newsletter tools), only when necessary to deliver the website and project communication activities. We do not sell personal data.
6) International transfers
If service providers process data outside the European Economic Area, we apply appropriate safeguards, such as Standard Contractual Clauses, where applicable.
7) How long we keep your data
We keep personal data only as long as needed for the purpose it was collected:
- Contact requests: up to 12 months after the last interaction
- Newsletter subscriptions: until you unsubscribe
- Event data: up to 24 months after the event, unless a longer period is required for reporting or auditing obligations
- Retention may be longer if required by law or grant-related auditing requirements.
8) Your rights
Under the GDPR, you may have the right to:
- access your personal data
- request correction of inaccurate data
- request deletion of your data
- request restriction of processing
- object to processing based on legitimate interests
- request data portability, where applicable
If processing is based on consent, you can withdraw consent at any time without affecting processing already carried out. To exercise your rights, contact: contact@act4food.eu.
You also have the right to lodge a complaint with your national data protection authority.
9) Security
We use appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or loss.
10) External links
This website may contain links to external websites. We are not responsible for the privacy practices of those websites. Please review their privacy notices.
11) Updates to this notice
We may update this Privacy Notice to reflect changes in the website or legal requirements. The latest version will always be published on this page.
Last updated: 03.03.2026